Family Office/Human Resources Assistant to Beverage Company Job at Pocketbook Agency, New York, NY

dE1JU2NneUNZYXBxQWNOK29FS1lmUkdwQlE9PQ==
  • Pocketbook Agency
  • New York, NY

Job Description

JRN: 1841

We are seeking a highly organized and professional Family Office/Human Resources Assistant to streamline daily corporate and domestic operations and provide administrative and human resource support for a private family on Long Island (Woodbury), NY. This role is essential in ensuring seamless coordination of payroll, household staff management, and other administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of responsibilities with discretion and efficiency.

Requirements:

  • Bachelor’s degree or relevant experience in administration, HR, or a related field.
  • Proven experience in household management, family office, or executive support roles.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems.
  • Exceptional discretion and confidentiality.
  • Adaptability and the ability to prioritize in a fast-paced environment.
  • Excellent interpersonal and communication skills.

Responsibilities:

Payroll and HR Management:

  • Oversee payroll for household staff, ensuring accuracy and timeliness.
  • Prepare offer letters, contracts, and employment agreements for new hires.
  • Facilitate onboarding and ensure compliance with employment regulations.

Coordination with Household Staff:

  • Collaborate with personal assistants, butlers, or managers to ensure smooth daily operations.
  • Coordinate with household staff to track principal travel schedules, ensuring tasks like signing checks are completed.
  • Assist with scheduling nannies as needed.

Administrative Support:

  • Track and manage household budgets, expenses, and vendor payments.
  • Organize and maintain important family documents and records.
  • Act as a liaison with accountants, legal advisors, and external service providers.

Household Oversight:

  • Manage hiring, training, and scheduling of household staff.
  • Serve as the primary point of contact for vendors and service providers.

Ad Hoc Duties:

  • Assist with event planning and coordination.
  • Handle special requests and projects as needed.

Schedule : Monday to Friday | 9 AM - 6 PM ET, with flexibility

Compensation : Up to $75K, comprehensive benefits, 401K with match

Location : Long Island (Woodbury, NY) | Fully In-Person

Job Tags

Monday to Friday,

Similar Jobs

Honeywell INC. in

General Counsel (Ventures, Strategy, M&A) (Morris Plains) Job at Honeywell INC. in

 ...) This position is intended for the new, independent company, Solstice Advanced Materials, which is expected to be separated from Honeywell in late 2025 or early 2026. At Advanced Materials, we are committed to offering high-value specialty solutions in the advanced... 

Nationwide Therapy Group

Travel Long-Term Care / Skilled Nursing RN (Dementia Care) - $1,951 per week Job at Nationwide Therapy Group

 ...Nationwide Therapy Group is seeking a travel nurse RN Skilled Nursing Facility (SNF) Long Term Care for a travel nursing job in Canby, Minnesota. Job Description & Requirements ~ Specialty: Long Term Care ~ Discipline: RN ~ Start Date: 06/23/2025~ Duration... 

Gap International

Data Visualization / PowerBI Expert Job at Gap International

 ...ABOUT THE ROLE Gap International, a leading global management consulting firm, is looking for a Data Visualization Specialist with expertise in Power BI to help shape the future of our Breakthrough Diagnostics products. In this role, youll do more than analyze data... 

Industrial Process Equipment Group

Senior Electrical Sales Engineer Job at Industrial Process Equipment Group

 ...Job Description Position :Senior Electrical Sales Engineer \n What You'll Do: \n \n ~ Calls on decision makers in the marketplace...  ...high knowledge level of products, processes, and the latest industry trends \n ~ Entertains customers and/or vendors including... 

Scaffolding Solutions LLC

Scaffolding Erector Job at Scaffolding Solutions LLC

 ...Scaffolding erector is part of a mobile crew going to construction and industrial jobsites to erect and dismantle scaffolding structures for safe elevated worker access to perform construction and repair services on buildings and manufacturing facilities. Working Safely...