Project Manager - Luxury Retail & Trade Show Environments Job at Gilbert, Melville, NY

czhZWWN3dU1iYVJnQTg1L3AwYWZlQjJwQkE9PQ==
  • Gilbert
  • Melville, NY

Job Description

Company Overview

At Gilbert, we create exceptional architectural interiors and immersive trade show environments for high-end luxury retail brands. As a boutique firm known for craftsmanship, creativity, and white-glove service, we thrive on turning complexity into beauty. Every project has many moving parts—and every detail matters.

Position Summary

We are seeking a highly organized, strategic, and proactive  Project Manager to take full ownership of assigned projects—from pre-construction through final delivery. This role is responsible for managing project scope, timelines, deliverables, budgets, and most critically, ensuring on-time, high-quality delivery and client satisfaction.

The ideal candidate combines strong project management fundamentals with critical thinking, attention to detail, and the ability to think several steps ahead. This is not a transactional role—we’re looking for a partner who will lead projects strategically and collaboratively.

Key Responsibilities

  • Lead Full Project Lifecycle:  Drive end-to-end execution of assigned projects, ensuring all milestones, deliverables, and expectations are met or exceeded.
  • Own Scope, Schedule & Budget:  Define, manage, and monitor project scope, schedule, deliverables, and budget. Identify scope creep, proactively address roadblocks, and course-correct as needed.
  • Create and Maintain Project Schedules:  Develop and manage detailed project timelines using Gantt charts or similar tools. Hold all internal and external stakeholders accountable to deadlines.
  • Material Take-Offs:  Perform material take-offs from design drawings and specifications to accurately estimate required materials and support procurement.
  • Client Communication & Satisfaction:  Serve as a primary point of contact for clients throughout the project. Anticipate needs, manage expectations, and ensure a premium client experience.
  • Travel & Site Surveys:  Travel to client sites as needed for pre-construction site surveys, installation coordination, and on-site project oversight.
  • Cross-Functional Leadership:  Host regular meetings with internal teams (Design, Drafting, Fabrication, Account Management, etc.) to ensure alignment and address open issues proactively.
  • Strategic Problem Solving:  Anticipate issues before they arise. Make informed decisions quickly and communicate effectively to keep projects moving forward.
  • Documentation & Detail Management:  Maintain accurate and up-to-date project documentation, including RFIs, change orders, schedules, meeting notes, and material submittals.
  • Procurement & Vendor Coordination:  Ensure timely procurement of materials and services. Coordinate with external vendors to meet production and installation timelines.
  • Quality & Delivery Oversight:  Partner with internal teams to ensure quality control throughout the build process and during installation. Oversee site readiness, logistics, and punch list resolution.

Required Qualifications

  • 5–10 years of experience managing custom fabrication, retail interiors, trade show environments, or high-end commercial construction projects
  • Demonstrated experience delivering projects on time, within budget, and to client satisfaction
  • Strong material quantity take-off skills and blueprint reading capability
  • Ability and willingness to travel to job sites and client locations as project needs dictate
  • Proficiency with project scheduling tools and Gantt chart creation
  • Exceptional project planning, time management, and prioritization skills
  • Strong strategic thinking, with a proactive and solutions-oriented mindset
  • Excellent communication, interpersonal, and leadership skills
  • Highly detail-oriented with the ability to manage multiple priorities simultaneously
  • Proficiency in Microsoft Office Suite and AutoCAD; familiarity with project management software/tools (e.g., Smartsheet, Monday.com, or similar)
  • PMP certification a plus but not required

Job Tags

Work at office,

Similar Jobs

ABB

Service Technician Job at ABB

 ...We're looking for a hands-on Field Service Technician to support ABB's Quality Control Systems (QCS) at a key customer site in the PAPI West Region. You'll play a critical role in maintaining and servicing industrial control systems, ensuring reliability and uptime for... 

Experis

Medical Writer II Job at Experis

 ...Title : Medical Writer II Location : North Chicago, IL Duration : 12months Pay Range: $45/hr to $47/hr (On W2)We are looking for a Medical Writer II to join one of our Fortune 500 clients. Job Description Prepares technical documents to support... 

GeorgiaTEK Systems Inc.

Underwriting Program Associate Job at GeorgiaTEK Systems Inc.

 ...Job Description Job Title: Underwriting Program Associate Duration: 3 Months (CTH) Location: Whitehouse Station, NJ JOB...  ...and Competencies: Demonstrated proficiency in data entry and computer skills, particularly in Microsoft Excel (including pivot tables... 

Manufacturing Inc

Injection Mold Operator Job at Manufacturing Inc

 ...Injection Mold Operator 1st Shift | $23.00-$24.00/hr | Schedule: 5:00am2:30pm Putnam, CT What's in it for you? Competitive hourly pay: $23.00-$24.00 based on experience First-shift schedule means your evenings are free Long-term opportunity with... 

Sharfi Holdings

Marketing Manager Job at Sharfi Holdings

 ...Job Description Job Description Job Description: Marketing Manager (Hybrid Possible) Company Overview: Join our innovative...  ...of businesses including a boutique resort, marina and restaurant in Palm Beach; a growing campus in Jensen Beach comprising several...