Job Description

All Jobs > Bookkeeper and Payroll Specialist The Bookkeeper and Payroll Specialist will be a member of the Missionwell team, providing support to Missionwell and its business partners with accounting and payroll needs. Primary Bookkeeping Responsibilities General bookkeeping and accounting tasks, maintaining related documentation files. Assist with the set-up of new clients and donors as needed. Record and post cash receipts. Send out 1099’s appropriately. Receive and organize invoices, bills, check requests and expense reports, reviewing for completeness and compliance with client policy, routing for approvals and posting. Prepare invoices and customer statements. Prepare cash disbursements and routing for approvals. Monitor bank activity and accessing images as needed via online access. Prepare bank account and other account reconciliations. Enter payroll and prepare associated journal entries. Prepare schedules as requested for monthly close and associated journal entries. Complete tax and compliance forms for government entities. Primary Payroll Responsibilities Process semi-monthly payrolls with efficiency and accuracy. Manage workflow to ensure all payroll transactions are processed accurately and timely for multiple payrolls. Reconcile payroll prior to transmission and validate confirmed reports. Understand and execute proper taxation of employer paid benefits. Process correct garnishment calculations and compliance. Execute time and attendance processing and interface with payroll ensuring compliance with local and federal regulations. Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc). Perform day-to-day client communication, report or status submissions and requests for information (i.e. timesheet reminders, timely approvals, payroll corrections, etc.). All Missionwell Staff are required to Maintain excellent communication with the team and business partners. Organize, create, and maintain up-to-date electronic files. Regularly collaborate with other teams and departments at Missionwell. Maintain accurate project action items with status updates in Missionwell’s project management tools; maintain accurate timekeeping. Keep informed of organizational announcements, activities, and changes via a regular reading of Missionwell’s communication tools and attendance at staff meetings. Maintain a professional development plan for yourself and present this to your supervisor for regular, quarterly review and support. Maintain a strict level of confidentiality in all aspects of the job. Attend and participate in staff and team meetings as requested. Fulfill other duties and responsibilities as requested or as assigned. Qualifications 1 year experience in general accounting/bookkeeping, receivables, payables and payroll, and a bookkeeper certification, or equivalent combination of education and experience. Thorough understanding of payroll processing procedures and regulations. Computer literate with proficiency in accounting software, email, MS Office and a capacity to learn other programs as needed. Experience with Paylocity, ADP, Paychex, Summit, Gusto, and/or Bamboo is highly preferred. Excellent math skills and a friendly, easy relationship with spreadsheets and formulas. Ability to effectively communicate verbally and via email. Ability to deal with problems in a positive manner and find effective solutions or know where to seek assistance. High level of attention to detail and accuracy of work. Punctuality and dependability. Ability to work independently in an efficient and effective manner. Solid time management and organizational skills with the ability to adapt to change, multi-task and be flexible. A familiarity with or a willingness to learn about nonprofit accounting and an understanding of religious organizations and non-profits will give the candidate an advantage in servicing the clients. Working Conditions and Physical Requirements Work at a desk in an office or home-office setting; Sit at an office desk for extended periods of time. Work for extended periods of time at a computer, requiring the ability to send and receive information with necessary optical, auditory, and manual dexterity. Use a keyboard and mouse to enter, retrieve or transfer words or data information and/or move from screen to screen on the computer to view information. Strong written and verbal communication and interpersonal skills; comprehend and speak English. Display the reading skills necessary to proofread written material. Perform intermediate mathematical calculations. This is a hybrid position with the primary work location in Pasadena, CA. Some occasional local travel may be required. Please visit our website to learn more about us. #J-18808-Ljbffr Shelby American, Inc.

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