Job Description

Job Description

Job Description

Bookkeeper & Payroll Specialist

Location: Must reside within 30 miles of Kennesaw, GA

Reports To: CFO

Pay Range: 65K - 83K Compensation ranges based on experience

Founded in 2008, Creative Solar USA, headquartered in Kennesaw, Georgia, is a leading provider of innovative solar energy solutions, dedicated to empowering communities with clean, sustainable energy. Since our founding, we've been committed to delivering high-quality solar installations and exceptional customer service, helping homeowners and businesses reduce their environmental impact and energy costs. Our passionate team thrives in a collaborative, forward-thinking environment, driven by a mission to create a brighter, greener future. Join us in shaping the renewable energy landscape.

The Bookkeeper & Payroll Specialist manages essential bookkeeping and payroll functions, ensuring accurate financial records and timely payroll processing. This hybrid role involves handling accounts payable/receivable, reconciling accounts, and assisting with payroll-related administrative tasks. The position requires meticulous attention to detail and compliance with financial and payroll regulations.

• Process payroll accurately and on time using payroll software (e.g., Paychex), including verifying employee hours, deductions, and benefits.
• Maintain and reconcile general ledger entries, accounts payable (AP), and accounts receivable (AR) transactions.
• Verify and process vendor payments, ensuring proper documentation, federal ID verification, and resolution of discrepancies.
• Reconcile monthly financial statements, expense reports, and bank accounts, identifying and correcting discrepancies.
• Prepare weekly financial reports, including cash flow and expense summaries.
• Monitor cash accounts, record daily transactions, and manage petty cash distribution.
• Assist with tax document preparation and ensure compliance with state and local tax regulations, including sales tax reporting.
• Support HR by managing payroll-related onboarding (e.g., setting up new hires in HRIS, processing I-9s, updating Georgia New Hire website) and termination processes.
• Maintain organized and confidential financial and payroll records for audits and reporting.
• Update employee status changes (e.g., pay, benefits) in HRIS and file personnel change forms.
• Perform clerical tasks such as data entry, filing, and responding to vendor inquiries.
• Assist with budget updates and special financial projects as assigned.
• Perform other related duties as assigned.

• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Exceptional organizational skills with a keen attention to detail.
• Proven ability to manage time effectively and meet deadlines.
• Strong analytical and problem-solving skills.
• High level of reliability and ability to maintain confidentiality with sensitive financial and employee data.
• Proficient in Microsoft Office Suite and comfortable learning accounting/payroll software (e.g., Paychex (or comparable) and Quickbooks preferred).
• Knowledge of basic accounting principles, payroll regulations, and HR administrative processes.

• High School Diploma or GED required.
• Associate's or Bachelor's degree in accounting, finance, business, or a related field preferred.
• At least three years of experience in bookkeeping, payroll processing, or accounts payable/receivable required.
• Experience with Jobnimbus or Trello (or similar CRM), Paychex (or similar software), Quickbooks, or HRIS systems preferred.
• Certified Accounts Payable Professional (CAPP) or PHR certification is a plus.

• Prolonged periods sitting at a desk and working on a computer.

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