Job Description
Salary : $64,661.60 - $79,388.71 Annually
Location : Fairfield, CA
Job Type: Full-Time
Job Number: 25-783250-02
Department: County-Wide
Opening Date: 06/10/2025
Contact: Melaniece Lovejoy 707-784-7830
WHY SOLANO COUNTY Commitment to Service: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play.
We serve the public in many different ways, including:
•Providing primary medical, dental, alcohol, drug and mental health services to residents, including the uninsured, low-income, and medically underserved
•Providing law enforcement services in the unincorporated area of the county
•Protecting the community from public health threats such as communicable diseases
•Coordinating countywide responses to domestic violence and terrorism or other emergencies
•Managing the criminal justice process after arrest (jail, prosecution, probation)
•Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and,
•Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning
Our Employees: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership.
THE POSITION The
Administrative Secretary performs a variety of complex administrative duties in support of a department head, assistant department head, division manager, or other senior-level manager. You may be responsible for a variety of sensitive and/or complex administrative matters using independent judgment in applying established practices and procedures; responding to requests for information from board members, supervisory staff or public; on-going or re-occurring projects, supervising the work of clerical support staff, and/or secretarial work which require the application of specialized knowledge (such as document preparation and processing procedures).
This position:
- Handles a variety of complex administrative matters using independent judgment in applying established practices and procedures;
- Determines work priorities based on deadlines, document content, office procedures and/or other guidelines;
- Provides administrative/clerk duties for Division and Commission meetings including preparing/distributing public noticing, agendas and formal minutes;
- Composes, proofreads and/or edits routine and non-routine reports, correspondence, forms, etc.;
- Schedules Outlook meetings and maintains multiple calendars; and
- Provides website content and upload/document maintenance.
- Experience with Legistar software is a plus.
The position is allocated in multiple departments, the current openings are in the Health & Social Services. The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County. Click here to learn more about the Health & Social Services Department POSITION REQUIREMENTS Education/Training: High school diploma or GED
Experience: Three (3) years of full-time work experience in an administrative capacity supporting a professional or management position, including three (3) months experience working with and supporting a management or professional position that demonstrates possession of and competency in the requisite knowledge and abilities
OR Three (3) years of full-time work experience as an Office Assistant III in Solano County.
OTHER REQUIREMENTS Applicants are required to demonstrate a net typing speed of 40 words per minute. Some positions may require a net typing speed of 50 words per minute. Eligible lists will be established accordingly.
(Demonstration of these skills will be done during the typing examination process administered by Solano County) Click here to view the full Administrative Secretary job description SELECTION PROCESS 07/10/2025 - 5:00PM - Deadline to submit application and required documents for the first review.
Applications will be reviewed every 3 weeks thereafter TBD - Tentative date for online typing test and online written exam.
Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant's ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract.
A minimum score of 70% is required to continue in the selection process, unless otherwise announced.
All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change.
RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.
TYPING CERTIFICATE REQUIREMENTS If you are submitting a typing certificate, the typing certificate must contain a minimum
NET speed of 40 words per minute. It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors. It must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted.
Applicants that have participated in prior Solano County skills testing and want to request that their prior results be applied to this recruitment must answer yes to the supplemental question in this application. HOW TO SUBMIT YOUR DOCUMENTS In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to Be sure to include the recruitment title (ADMINISTRATIVE ASSISTANT TO EXECUTIVE / SENIOR MANAGEMENT (ADMINISTRATIVE SECRETARY)) and the recruitment number (25-783250-02) in your email or fax.
HOW TO APPLY Applications must be submitted through the NeoGov system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (e.g.: degree/transcripts, certificates, licenses, DD-214, ADA Accommodation Request, etc.) must be submitted by the date indicated above. Resumes are not accepted in lieu of completing the application. You will be evaluated based on the information provided on the application. Please ensure any experience you believe qualifies you for the job is reflected in your application's employment history. When completing employment details and/or responding to supplemental questions, do not write "see resume," as resumes will not be reviewed and this will be considered an incomplete application.
VETERAN'S PREFERENCE POINTS To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE (or APPLICATION REVIEW DEADLINE). Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran's preference points will only be added to passing scores in competitive open examinations.
Americans with Disabilities Act It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job.
APPLICANTS WITH DISABILITIES:Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the "Selection Process"), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form.
This form must be received in the Human Resources Department by the application review deadline. Applicants will be contacted to discuss the specifics of the request.
We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave
To learn more, view our
01
This Supplemental Questionnaire will be used to determine applicants' qualifications for this position and assess an applicant's ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank.Please note that the experience in your answers must be reflected in your employment history.
02
What research have you done to learn more about the County of Solano, its departments, and the services it provides? How will this research prepare you to effectively transition into the role of Administrative Assistant to Executive/Senior Management (Administrative Secretary)?
03
An important aspect of the Administrative Assistant to Executive/ Senior Management (Administrative Secretary) role involves handling highly confidential information regularly. Another employee of higher rank asks you for confidential information and request it immediately. How would you handle this situation? Please share an example of how you have managed a similar situation in the past.
04
The Administrative Assistant to Executive/ Senior Management (Administrative Secretary) is responsible for handling a variety of complex administrative support duties and making decisions independently. Can you share an example of a time when you had multiple high-priority projects and were unable to complete them all? How did you prioritize and manage the situation?
05
Positions in this classification may be required to drive depending on assignment. If assigned to a position that requires driving, do you possess a valid Driver's License?
06
If you have a valid Driver's License, please provide the State and Driver's License number. If you do not have a valid Driver's License, please write "n/a."
07
Have you participated in a prior Solano County typing skills test within the last 12 months?
08
If you answered yes to the question above, would you like to request that your prior Solano County typing skills results be applied to this recruitment? Please note, only those results that were received within the last 12 months and with a minimum net typing speed of 40 words per minute or above will be applied to this recruitment. If your results were not received within the last 12 months or your score was less than 40 net words per minute, you will receive an invitation to take the typing test.
Required Question Solano County
Job Tags
Holiday work, Full time, Contract work, Part time, Work experience placement, Local area, Immediate start, Trial period, Flexible hours,