Administrative Assistant (Construction/Equipment Rental Industry) Job at Allegiance Crane & Equipment, Florida

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  • Allegiance Crane & Equipment
  • Florida

Job Description

Allegiance Crane & Equipment is seeking a detail-oriented and organized Administrative Assistant with experience in the rental or construction industry , and a background in dispatch coordination to join our team in Fort Myers, FL .
The ideal candidate will support daily office operations, and have a strong attention to detail and the ability to communicate effectively in both written and verbal communication.

Key Responsibilities:

  • Provide general administrative support including data entry, filing, scanning, and document management
  • Answer phone calls and general email inquiries.
  • Respond to customer inquiries with professionalism
  • Coordinate and dispatch field team members to job sites based on project schedules and customer needs.
  • Facilitate the onboarding process of new team members according to the Company's new hire process.
  • Assist with billing and invoicing.
  • Ensure compliance with company policies and safety regulations
Qualifications:
  • 2+ years of administrative experience, preferably in the construction, equipment rental, or related industries
  • Prior experience with dispatching or coordinating field operations is highly desirable
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with rental or dispatch software is a plus
  • Excellent organizational and time management skills
  • Strong verbal and written communication skills
  • Ability to multitask in a fast-paced environment
  • High school diploma or equivalent required; Associate’s degree preferred.

Physical Requirements

Must be able to sit at a computer, read computer screen, and input information for long periods of time.  Sharing office space is a possibility.  Some light travel could be required.  Must be able to move about office as needed.  Must be able to lift up to 5 pounds.

Benefits

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Allegiance Crane & Equipment is an EEO Employer.

Job Tags

Full time, Flexible hours,

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