Job Description

Description

We are currently seeking an Accounts Payable Specialist to work within a non-profit housing organization in the White Plains, NY area. Interested candidates would be responsible for general accounting tasks regarding selected accounts receivable and accounts payable. Ideal candidates must be professional with 4-5 years of accounting experience.

Responsibilities include:

• Follow all Accounts Payable and Accounts Receivable procedures and any new accounting procedures put in place.
• Verify invoice payment approvals, code invoices, and enter accounts payable into the sub-ledger.
• Analyze vendor expenditures and inform management of trends and concerns.
• Prepare agency’s credit card reconciliations and post for payment.
• Reconcile Agency’s Ez-pass accounts.
• Office Petty Cash Custodian.
• Prepare checks for CFO review and signature.
• Assist and advise Accounts Payable Coordinator as needed.
• Upload positive pay files, process check inquiries and stop payments via online banking portal.
• Compile invoices for Ehap, RSP, NYC DHS, and FREE Hud billing.
• Support the CFO, Controller and Director of Finance with administrative task.
• Assist in managing vendor files to ensure all W-9 forms and certificates of insurance are received when needed.
• Prepare all required 1099’s and 1096’s.
• Maintain all Accounts Payable filing and files as needed.
• Assist upper management with audits, miscellaneous projects, and department goals.

Qualifications:

• 4-5 years of accounting experience required
• Strong interpersonal, communication (verbal and written), and organizational skills
• Motivated and a fast learner
• Bachelor's Degree required
• Detail oriented
• Comfortable with math and calculations
• Basic competency in MS Office and Accounting Software

COMPANY OVERVIEW

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

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